Ever need to get a document translated? Maybe it’s a birth certificate, a diploma, or a legal paper. In these situations, you often need more than just the translated text. You also need a formal document certifying that the translation is accurate. This is where a Translation Letter Sample comes into play. This letter is a crucial piece of paperwork that goes hand-in-hand with a translated document, especially when you need to present it to official bodies like immigration services, schools, or courts.
Why a Translation Letter Sample Matters
A translation letter, also known as a certificate of accuracy, is a formal statement from the translator or translation company. It confirms that the translation is a true and accurate representation of the original document. Without this, the translated document may not be accepted. It basically vouches for the translated document, making it legally sound.
This type of letter typically includes:
- The translator’s or translation company’s contact information.
- A statement of the translator’s qualifications.
- A declaration confirming the accuracy of the translation.
- The translator’s signature and date.
The importance of a well-written translation letter cannot be overstated. It is essentially the seal of approval for your translation, ensuring its validity and acceptance. Without this letter, the translated document is often considered incomplete or untrustworthy. Accuracy and clarity in this letter are vital because they prevent any confusion or rejection from the authority to whom the translation is submitted.
To further illustrate this, think about it like this:
- You have your original document.
- You have the translated document.
- Then, you have the Translation Letter Sample, which ties them together and validates the accuracy of the translation.
Email Request for a Translation Letter Sample for a Birth Certificate
Subject: Translation Letter Request – Birth Certificate
Dear [Translator’s Name/Translation Company],
I hope this email finds you well.
I am writing to request a translation letter for my birth certificate. I had my birth certificate translated from [Original Language] to [Target Language] by you/your company on [Date of Translation].
I require the translation letter for [Reason, e.g., immigration purposes, applying for a visa, etc.].
Could you please provide me with a translation letter containing the following information:
- The translator’s name and contact information
- A statement of the translator’s qualifications
- A declaration confirming the accuracy of the translation
- The translator’s signature and date
Please let me know the cost for the translation letter and when I can expect to receive it. I would appreciate it if you could send it to me by [Date, if applicable].
Thank you for your time and assistance.
Sincerely,
[Your Name]
[Your Contact Information]
Letter Sample: Translation Letter for Academic Transcript
[Your Name/Translation Company Letterhead]
[Date]
[Recipient’s Name/Address, e.g., Admissions Office, University Name]
Dear [Recipient Name or “Admissions Office”],
This letter certifies that I, [Translator’s Name], a certified translator specializing in [Language Pair, e.g., English to Spanish], have accurately translated the attached academic transcript from [Original Language] to [Target Language]. The original document was issued by [Name of Institution] and bears the name of [Student’s Name].
I confirm that the translation is a true and complete representation of the original document.
My qualifications include [Mention Relevant Credentials, e.g., Certified Translator by X Organization, Degree in Translation Studies]. I am fluent in both [Original Language] and [Target Language].
Should you require further clarification, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].
Sincerely,
[Translator’s Signature]
[Printed Name of Translator]
Email Example: Requesting a Translation Letter for a Diploma
Subject: Request for Translation Letter – Diploma
Dear [Translator’s Name/Translation Company Name],
I hope you are having a good day.
I am writing to request a translation letter for my diploma, which you translated from [Original Language] to [Target Language] on [Date of Translation]. The original document is a diploma from [Name of School/University].
I need this translation letter for [Reason, e.g., job application, further studies, etc.].
Could you please include in the letter:
- Your contact details
- Your qualifications as a translator
- A statement declaring the accuracy of the translation
- Your signature and the date
Please inform me of the cost and when I can expect to receive the letter. My preferred method of delivery is [Specify preferred method, e.g., email, postal mail]. I would like to receive it by [Date, if applicable].
Thank you for your help.
Best regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
Formal Letter: Translation Certification for a Legal Document
[Translator/Translation Company Letterhead]
[Date]
[Name and Address of Recipient, e.g., Court, Law Firm]
To Whom It May Concern,
I, [Translator’s Full Name], residing at [Translator’s Address], hereby certify that I am fluent in both [Original Language] and [Target Language] and that I am competent in translating legal documents from [Original Language] to [Target Language].
I further certify that the attached document, [Name of Document, e.g., Contract, Court Order], originally written in [Original Language], is a true and accurate translation to the best of my knowledge and ability.
The original document was provided by [Name of Client or Source of Document].
My qualifications include [List of qualifications, e.g., Certified Translator, Member of X Translation Association, Years of Experience].
I am available to confirm the accuracy of this translation if required.
Sincerely,
[Translator’s Signature]
[Printed Name of Translator]
[Translator’s Contact Information (Phone and Email)]
Email Follow-Up: Checking on the Status of a Translation Letter
Subject: Follow-Up: Translation Letter Request – [Your Name] – [Document Type]
Dear [Translator’s Name/Translation Company Name],
I hope this email finds you well.
I am writing to follow up on my request for a translation letter for [Document Type, e.g., my birth certificate] which I sent on [Date of Original Request].
Could you please provide me with an update on the status of my request?
Please let me know if you require any further information from my end.
Thank you for your time and assistance.
Best regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
Letter Template: Translation Letter for a Medical Record
[Your Name/Translation Company Letterhead]
[Date]
[Name of Recipient, e.g., Doctor, Hospital]
To Whom It May Concern,
I, [Translator’s Name], certify that I am fluent in both [Original Language] and [Target Language], and that I have the necessary knowledge and experience to accurately translate medical documents.
I hereby certify that the attached document, [Type of Medical Record, e.g., Medical Report, Patient History], originally written in [Original Language], is a true and accurate translation of the original document.
The original document was provided by [Name of Patient/Source].
My qualifications include [Relevant qualifications, e.g., Experience translating medical documents, Certification from X organization].
Should you require further verification, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].
Sincerely,
[Translator’s Signature]
[Printed Name of Translator]
[Translator’s Contact Information (Phone and Email)]
Conclusion:
In conclusion, a Translation Letter Sample is more than just a formality; it’s a critical piece of the puzzle when you need to present a translated document to any official body. Understanding the purpose, content, and format of this letter, as well as how to request one, can save you time, money, and potential headaches. By using these examples as a guide, you can confidently navigate the world of document translation and ensure your documents are accepted wherever you need them.