Ever wonder how to properly introduce yourself or your work when you’re applying for a job, submitting an assignment, or offering a proposal? A well-crafted submission letter is the answer. Understanding the structure and content of a solid Submission Letter Sample can make a huge difference in how your work is received. This guide will walk you through everything you need to know about writing effective submission letters, providing you with examples for various situations to help you make a positive impression.
Why a Good Submission Letter Matters
A submission letter is essentially your formal introduction. It accompanies your resume, portfolio, assignment, or proposal, explaining why you’re sending it and what the recipient should know. Consider it as a cover letter, transmittal letter or even a simple email.
- It gives context: Explains the purpose of your submission.
- It highlights key points: Draws attention to the most relevant aspects of your work.
- It shows professionalism: Demonstrates your attention to detail and communication skills.
When you submit something, your letter is the first thing the recipient will read. Therefore, it’s crucial to make a good first impression. Think of it as setting the stage for your application. A strong submission letter grabs the reader’s attention and encourages them to delve deeper into your materials.
Here’s a simple breakdown of what a good submission letter typically includes:
- A clear subject line (if it’s an email) or a proper heading (if it’s a formal letter).
- A polite greeting.
- A brief explanation of what you’re submitting and why.
- A summary of key highlights or benefits.
- A call to action (what you want the reader to do next).
- A professional closing.
Job Application Submission Email
Subject: Application for Marketing Intern Position – [Your Name]
Dear [Hiring Manager Name],
I am writing to express my strong interest in the Marketing Intern position at [Company Name], as advertised on [Platform where you saw the ad]. I was particularly drawn to [mention something specific about the company or the role that interested you].
Attached is my resume for your review. It outlines my skills and experience in [mention relevant skills like social media, content creation, or data analysis]. I am a highly motivated student at [Your School] with a passion for marketing and a proven ability to [mention a specific achievement or skill].
I am eager to learn more about this opportunity and how my skills can contribute to your team. Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Assignment Submission Email
Subject: [Course Name] – [Assignment Name] – [Your Name]
Dear Professor [Professor’s Last Name],
Please find attached my submission for the [Assignment Name] assignment in [Course Name]. The assignment explores [briefly mention the assignment’s focus].
I completed the assignment according to the guidelines provided, and I believe I have addressed all the required points. I paid particular attention to [mention a specific aspect you focused on].
Please let me know if you have any questions. Thank you for your time.
Sincerely,
[Your Name]
[Your Student ID]
Project Proposal Submission Letter
Subject: Proposal for [Project Name] – [Your Name/Your Organization]
Dear [Client Name/Recipient],
Attached is our proposal for the [Project Name] project. This proposal outlines our approach to [briefly describe the project’s goal] and details our proposed services and timeline.
Our team at [Your Organization] has extensive experience in [mention relevant experience], and we are confident in our ability to deliver exceptional results. We believe our approach, emphasizing [mention key strategies or features], aligns perfectly with your needs.
We welcome the opportunity to discuss this proposal further and answer any questions you may have. Thank you for considering our submission.
Sincerely,
[Your Name/Your Title]
[Your Organization]
[Contact Information]
Portfolio Submission Email
Subject: Portfolio Submission – [Your Name] – [Your Profession, e.g., Graphic Designer]
Dear [Recipient Name/Potential Employer],
I am writing to submit my portfolio for your review. My work showcases my experience and skills in [mention your field, e.g., web design, photography, writing].
You will find a selection of my best work attached, demonstrating my ability to [mention key skills, e.g., create engaging designs, capture compelling images, craft persuasive copy]. I am particularly proud of [mention a specific project or skill].
I am available for an interview at your earliest convenience and can be reached at [Your Phone Number] or [Your Email Address]. Thank you for considering my application.
Sincerely,
[Your Name]
[Link to your Portfolio (if applicable)]
Research Paper Submission Letter
Subject: Submission of Research Paper – [Paper Title] – [Your Name]
Dear [Editor/Reviewer Name],
I am pleased to submit my research paper, “[Paper Title],” for consideration for publication in [Journal/Conference Name]. The paper explores [briefly describe the research topic and its significance].
This research contributes to the field of [mention the field] by [mention the key findings or contributions]. I have followed all the guidelines for submissions and have attached the paper in the required format.
Thank you for your time and consideration. I look forward to hearing from you regarding the status of the paper.
Sincerely,
[Your Name]
[Your Affiliation, if applicable]
Cover Letter for a Scholarship Application
Subject: Scholarship Application – [Your Name]
Dear Scholarship Committee,
I am writing to apply for the [Scholarship Name] scholarship, as advertised on [where you saw the ad]. I am a [Your Year] at [Your School], majoring in [Your Major].
I am passionate about [mention your field of study and why you’re interested] and have been actively involved in [mention your extracurricular activities, volunteer work, or relevant experiences]. I believe this scholarship would greatly assist me in achieving my academic and career goals by [explain how the scholarship would help you].
I have attached the required documents. Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Email Address]
[Your Phone Number]
In conclusion, mastering the art of the submission letter is a valuable skill. It’s more than just sending something; it’s about making a clear, concise, and professional introduction. By using these Submission Letter Sample examples and adapting them to fit your specific needs, you’ll be well-prepared to present your work effectively and make a lasting impression. Remember to always tailor your letter to the specific situation, and proofread carefully before sending it. Good luck!