If you’ve ever needed to send a letter or email to a company or organization, you might have come across the phrases "Thru" and "Attention." These phrases help ensure your message gets to the right person. This essay will break down what they mean and provide you with several practical examples of a Sample Letter With Thru And Attention, so you can confidently use them in your own communications.
Breaking Down “Thru” and “Attention”
"Thru" and "Attention" are used to guide your letter or email to the correct person or department within an organization. They function as routing instructions. Here’s a clearer explanation:
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Thru: This indicates the person or department your letter is going through before reaching the intended recipient. It’s like a "cc" (carbon copy) in an email, but in a physical letter, it lets everyone in the process to be informed of the communication.
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Attention: This directly identifies the person you want to read the letter. It’s like addressing the envelope or the "To:" field in an email.
Using both phrases together is common, especially when you need a specific person to review the letter, but you also want someone else to be aware of its content. Understanding how to properly use "Thru" and "Attention" is crucial for efficient and professional communication, ensuring your message gets to the right person without delays. Here are some things to remember when using these phrases:
- Always put "Thru" before "Attention."
- Make sure the person or department in the "Thru" line is someone who should be in the loop.
- Clearly identify the intended recipient in the "Attention" line.
- You can also use "For:" or "To:" to specify who you are sending the letter to
You can use a table like the one below for some scenarios
| Scenario | “Thru” | “Attention” |
|---|---|---|
| A complaint to HR | Human Resources Department | Mr. John Smith |
| A request for information about a project | Project Manager | Ms. Jane Doe |
Example: Job Application Letter
Subject: Job Application – Software Engineer
To:
Human Resources Department
Thru: Hiring Manager, Mr. David Lee
Attention: Ms. Sarah Johnson
Dear Ms. Johnson,
I am writing to express my interest in the Software Engineer position advertised on your company website. My resume, attached for your review, details my experience and qualifications.
I am eager to learn more about this opportunity.
Sincerely,
[Your Name]
Example: Requesting Information About a Product
Subject: Inquiry about Product X
To:
Customer Service Department
Thru: Product Manager, Mr. Robert Brown
Attention: Ms. Emily Carter
Dear Ms. Carter,
I am writing to inquire about the specifications of your Product X. Specifically, I am interested in the following:
- Warranty details
- Compatibility with other products
- Availability of user manuals
Thank you for your time and assistance.
Sincerely,
[Your Name]
Example: Formal Complaint to a Company
Subject: Complaint Regarding Service
To:
Customer Relations Department
Thru: Supervisor, Ms. Linda Miller
Attention: Mr. Michael Davis
Dear Mr. Davis,
I am writing to file a formal complaint regarding the unsatisfactory service I received on [Date]. I have attached copies of all the supporting documentation.
I hope to resolve this matter quickly.
Sincerely,
[Your Name]
Example: Sending an Invoice
Subject: Invoice #1234
To:
Accounts Payable Department
Thru: Project Manager, Mr. Alex Johnson
Attention: Ms. Susan Williams
Dear Ms. Williams,
Attached please find invoice #1234 for services rendered. The total amount due is $[Amount]. Please let me know if you have any questions.
Thank you,
[Your Name]
Example: Sending a Thank You Note After an Interview
Subject: Thank You – Software Engineer Interview
To:
Human Resources Department
Thru: Hiring Manager, Mr. David Lee
Attention: Ms. Sarah Johnson
Dear Ms. Johnson,
Thank you for taking the time to interview me for the Software Engineer position on [Date]. I truly enjoyed learning more about the role and the company.
I remain very interested in this opportunity.
Sincerely,
[Your Name]
Example: Following Up on a Proposal
Subject: Following Up – Proposal for Marketing Services
To:
Sales Department
Thru: Sales Manager, Mr. Tom Wilson
Attention: Ms. Jessica Black
Dear Ms. Black,
I am following up on the proposal I submitted on [Date] regarding marketing services. I’m keen to discuss the project further.
Please let me know when you’re available for a brief call.
Thank you,
[Your Name]
In conclusion, using "Thru" and "Attention" is a simple yet effective way to make sure your letters and emails get to the right people. By following the examples and understanding the principles explained in this essay, you can improve the clarity and effectiveness of your professional communications. This will not only help you get a quick response but also make you look professional and respectful of others’ time.