Understanding and Utilizing a Sample Letter Requesting For Investigation

Subject: Request for Investigation – Workplace Harassment

Dear [Recipient Name],

I am writing to formally request an investigation into instances of workplace harassment I have experienced at [Company Name]. These incidents have involved [briefly describe the type of harassment, e.g., verbal abuse, unwanted advances, etc.] from [Name of person(s)].

Specifically, on [Date(s)], [give a brief, factual account of the incidents. Include what was said or done, where it happened, and who was present, if possible. For example: “On October 26, 2024, at the team meeting, [Person’s Name] made several disparaging remarks about my work performance in front of the team.”]. These actions have created a hostile work environment and have made it difficult for me to perform my duties.

I kindly request that you initiate an investigation into these matters as soon as possible. I am available to provide further details and documentation, including [list any evidence, such as emails, text messages, or witness names]. I look forward to your prompt response and action.

Sincerely,

[Your Name]

[Your Job Title]

[Your Name]

[Your Address]

[Your Phone Number]

[Your Email Address]

[Date]

[Recipient Name]

[Recipient Title]

[Company Name]

[Company Address]

Subject: Request for Investigation – Financial Irregularities

Dear [Recipient Name],

I am writing to formally request an investigation into potential financial misconduct within the [Department or Project Name] department. I have reason to believe that there may be irregularities related to [briefly describe the nature of the concern, e.g., expense reports, handling of company funds, etc.].

Specifically, I observed [provide specific examples, dates, and amounts if possible, e.g., “on October 20, 2024, an expense report submitted by [Name] included items that appear to be personal in nature”]. These observations lead me to believe that the company’s financial policies may not be being followed.

I request that you initiate a thorough investigation into these matters. I am prepared to provide supporting documentation and additional information to facilitate this process. I am available to meet with you at your earliest convenience.

Thank you for your prompt attention to this serious matter.

Sincerely,

[Your Name]

Subject: Request for Investigation – Safety Violations

Dear [Recipient Name],

I am writing to report several safety violations that I have observed at [Location]. These violations present a potential risk to the health and safety of employees.

Specifically, [describe the violations, including dates, times, and locations. For example: “On November 1, 2024, at approximately 2:00 PM, I observed that the fire exit door was blocked by boxes.” “On October 28, 2024, employees were not wearing the required personal protective equipment (PPE) while operating machinery.”].

I believe that these violations contravene the company’s safety policies and create a hazardous work environment. I request an immediate investigation into these matters to ensure the safety of all employees. I am available to provide further details and witness statements.

Thank you for your attention to this important matter.

Sincerely,

[Your Name]

[Your Job Title]

[Your Name]

[Your Address]

[Your Phone Number]

[Your Email Address]

[Date]

[Recipient Name]

[Recipient Title]

[Company Name]

[Company Address]

Subject: Request for Investigation – Discrimination

Dear [Recipient Name],

I am writing to formally request an investigation into instances of discrimination that I have experienced at [Company Name]. I believe that I have been subjected to discriminatory treatment based on [State the protected characteristic, e.g., race, gender, age, etc.].

Specifically, [describe the specific incidents, including dates, times, locations, and individuals involved. Be as detailed as possible. For instance: “On October 20, 2024, I was denied a promotion that was given to a less-qualified colleague. During the interview, I was asked about my [protected characteristic related, e.g., marital status] which is irrelevant.”]. These actions have resulted in [explain the consequences, e.g., feeling excluded, denial of opportunities, etc.] and have created a hostile work environment.

I request that you initiate a thorough investigation into these matters. I am prepared to provide supporting documentation and additional information to facilitate this process. I am available to meet with you at your earliest convenience.

Thank you for your prompt attention to this serious matter.

Sincerely,

[Your Name]

Subject: Request for Investigation – Workplace Bullying

Dear [Recipient Name],

I am writing to request an investigation into incidents of bullying I have experienced in the workplace.

These incidents have been directed towards me by [Name of person(s)]. Specifically, the bullying has involved [describe the type of bullying, e.g., verbal abuse, intimidation, social isolation]. On [date(s)], I experienced [give examples of the bullying behavior, for example, belittling comments, being excluded from meetings, or threats].

These behaviors have created a hostile work environment and have significantly impacted my ability to focus on my job. I request that you initiate a formal investigation into these matters. I am available to discuss this further and provide any supporting information.

Thank you for your prompt attention to this matter.

Sincerely,

[Your Name]

[Your Job Title]

[Your Name]

[Your Address]

[Your Phone Number]

[Your Email Address]

[Date]

[Recipient Name]

[Recipient Title]

[Company Name]

[Company Address]

Subject: Request for Investigation – Ethical Violations

Dear [Recipient Name],

I am writing to report suspected ethical violations within [Company Name] and to request an investigation into these matters. I believe that these violations are a serious breach of the company’s code of conduct and could have significant repercussions.

Specifically, I have reason to believe that [describe the nature of the ethical violation. For example: “an employee is using company resources for personal gain,” “confidential information is being shared outside of the company,” or “a conflict of interest exists”]. Details of the incident can be found on [Date(s)], [give a brief, factual account of the incidents, and include when and where it happened, and who was present, if possible].

I request a full and impartial investigation into these allegations. I am ready and willing to provide any further information, documentation, or testimony necessary to assist in this process. My goal is to ensure that the company maintains its high ethical standards.

Thank you for your attention to this important matter.

Sincerely,

[Your Name]

Subject: Request for Investigation – Breach of Confidentiality

Dear [Recipient Name],

I am writing to request an investigation into a potential breach of confidentiality at [Company Name]. I believe that confidential information has been disclosed without proper authorization.

Specifically, [describe the confidential information that was disclosed and the details of the disclosure. For example: “I believe that [specific confidential document or piece of information] was accessed by unauthorized individuals or disclosed outside of the company.” “I have reason to believe that [Name of employee(s)] has disclosed [specific confidential information] to [Name of external individual(s)] on or around [date(s)].”]. This includes details regarding [Give brief examples of confidential data, such as financial information or trade secrets].

This breach of confidentiality has potentially caused harm to [Explain the consequences of the breach]. I request an immediate investigation into this matter. I am available to provide any supporting documentation or information needed to support this investigation. I am also ready to cooperate fully.

Thank you for your immediate attention to this matter.

Sincerely,

[Your Name]

[Your Job Title]