In various situations, you might need someone else to request your birth certificate, marriage certificate, or other documents from the Philippine Statistics Authority (PSA), formerly known as the National Statistics Office (NSO). This is where a Sample Authorization Letter For PSA Request becomes crucial. This letter gives another person the legal right to act on your behalf. This guide will break down everything you need to know about creating and using these important documents.
Why You Need a Sample Authorization Letter
The main purpose of a Sample Authorization Letter For PSA Request is to grant permission to another person. This is necessary when you can’t personally go to the PSA office to request your documents. There are many reasons why this might be the case.
Here’s a quick look at why you’d need one:
- You live far away from a PSA office.
- You are unable to go because of illness or other personal reasons.
- You need the document urgently and can’t wait to do it yourself.
The importance of this letter lies in its ability to allow someone you trust to handle a crucial task that you are unable to do personally. It protects your information and ensures the process goes smoothly. It provides clarity on who is authorized and what they are allowed to do. In general, it ensures that you and your authorized representative are protected.
Here is a table that represents the key components of a basic authorization letter:
| Component | Description |
|---|---|
| Date | The date the letter is written. |
| Your Information | Your full name, address, contact number, and signature. |
| Authorized Person’s Information | The full name and information of the person you’re authorizing. |
| Purpose | Clearly state the purpose (e.g., request for PSA birth certificate). |
| Document Details | Specify the type of document and any relevant details (e.g., your birth date). |
| Signature | Your signature and printed name. |
Email Example: Requesting a Birth Certificate for a Parent
Subject: Authorization for PSA Birth Certificate Request – [Your Name]
Dear [PSA Representative/Name of Person at PSA],
I, [Your Full Name], with a current address of [Your Address] and contact number [Your Contact Number], hereby authorize [Authorized Person’s Full Name], residing at [Authorized Person’s Address] and contact number [Authorized Person’s Contact Number], to request a copy of my birth certificate from your office.
Please consider this email as my official authorization for [Authorized Person’s Full Name] to act on my behalf. [Authorized Person’s Full Name] will be bringing a copy of my valid ID ( [ID type]) and their own valid ID as proof of authorization.
Thank you for your kind assistance.
Sincerely,
[Your Full Name]
[Your Signature]
[Date]
Letter Example: Authorizing a Family Member for a Marriage Certificate
[Your Full Name]
[Your Address]
[Your Contact Number]
[Date]
[Authorized Person’s Full Name]
[Authorized Person’s Address]
Dear [Authorized Person’s Full Name],
I, [Your Full Name], hereby authorize you, [Authorized Person’s Full Name], to request a copy of my marriage certificate from the PSA.
I would like to specify that my marriage certificate is under the name of [Your Full Maiden Name or Previous Married Name] and was registered on [Date of Marriage] in [Place of Marriage – e.g., Quezon City].
Please bring a photocopy of my valid government-issued ID ([ID type] and [ID number]) and your valid ID when you make the request.
Thank you for your help.
Sincerely,
[Your Signature]
Email Example: Authorization for a Birth Certificate for a Child
Subject: Authorization for PSA Birth Certificate Request – [Child’s Full Name]
Dear [PSA Representative/Name of Person at PSA],
I, [Your Full Name], residing at [Your Address] and with contact number [Your Contact Number], am the parent/legal guardian of [Child’s Full Name], born on [Child’s Birthdate] in [Child’s Place of Birth].
I authorize [Authorized Person’s Full Name], residing at [Authorized Person’s Address], to request a copy of [Child’s Full Name]’s birth certificate.
[Authorized Person’s Full Name] will be providing a copy of my valid ID ([ID type]) and their own valid ID as well as the child’s birth certificate (if available).
Thank you for your understanding and assistance.
Sincerely,
[Your Full Name]
[Your Signature]
[Date]
Letter Example: Authorizing a Representative to Get a Certificate of No Marriage Record
[Your Full Name]
[Your Address]
[Your Contact Number]
[Date]
[Authorized Person’s Full Name]
[Authorized Person’s Address]
Dear [Authorized Person’s Full Name],
I, [Your Full Name], hereby authorize you, [Authorized Person’s Full Name], to request a copy of my Certificate of No Marriage Record (CENOMAR) from the PSA.
You will be bringing a photocopy of my valid ID ([ID type] and [ID number]) and your valid ID as proof of authorization. Please specify that my full name is [Your Full Name] and my birthdate is [Your Birthdate].
Thank you for your help.
Sincerely,
[Your Signature]
Email Example: Authorizing a Friend to Get a Birth Certificate
Subject: Authorization for PSA Birth Certificate Request – [Your Full Name]
Dear [PSA Representative/Name of Person at PSA],
I, [Your Full Name], residing at [Your Address] and with contact number [Your Contact Number], authorize [Authorized Person’s Full Name], residing at [Authorized Person’s Address], to request a copy of my birth certificate.
My birthdate is [Your Birthdate], and my full name is [Your Full Name]. [Authorized Person’s Full Name] will be bringing a photocopy of my government-issued ID ([ID type]) and their own valid ID for verification purposes.
Thank you for your attention to this matter.
Sincerely,
[Your Full Name]
[Your Signature]
[Date]
Letter Example: Authorizing a Lawyer for a PSA Document
[Your Full Name]
[Your Address]
[Your Contact Number]
[Date]
[Lawyer’s Full Name]
[Lawyer’s Address]
Dear [Lawyer’s Full Name],
This letter serves as authorization for you, [Lawyer’s Full Name], to request and obtain copies of my PSA documents, specifically my [Type of Document, e.g., Birth Certificate, Marriage Certificate].
I authorize you to represent me in all matters related to this request, including submitting the necessary forms and payment, and claiming the requested documents.
For your reference, my full name is [Your Full Name], my birthdate is [Your Birthdate], and my address is [Your Address].
Please bring a copy of your [ID Type and ID Number] and a copy of my [ID Type and ID Number] for verification.
Thank you for your legal assistance.
Sincerely,
[Your Signature]
In conclusion, a well-crafted Sample Authorization Letter For PSA Request is a vital tool for accessing important documents when you are unable to do so personally. By following these examples and customizing them to your specific needs, you can ensure a smooth and secure process, giving you peace of mind knowing your documents are in reliable hands.