Getting a job offer is super exciting! But sometimes, the initial offer letter might not be exactly what you expected. Maybe the salary needs adjusting, the start date is off, or a perk you discussed isn’t mentioned. That’s where understanding the process of making a Request For Revised Offer Letter Sample comes in handy. This essay will walk you through why you might need to request a revised offer letter and give you examples of how to do it professionally. We’ll cover common scenarios and provide templates to help you communicate your needs effectively.
Why You Might Need a Revised Offer Letter
Before diving into the examples, it’s important to understand why you might need to ask for a revised offer letter. It’s not about being difficult; it’s about making sure everything is clear and accurate before you officially accept the job. This helps avoid misunderstandings later on. Here are some common reasons:
- Salary discrepancies: The offered salary doesn’t match what was discussed.
- Incorrect benefits: Health insurance, paid time off, or other benefits are missing or inaccurate.
- Start date changes: The start date needs to be adjusted to accommodate your current commitments.
- Job title or responsibilities: The job title or the list of responsibilities in the offer letter doesn’t accurately reflect the job description.
- Missing perks: Perks like a signing bonus, stock options, or remote work options that were agreed upon are not included.
It’s important to be proactive and address any concerns before you sign the offer letter. This ensures a smoother transition and sets a good foundation for your employment.
Here’s a simple table summarizing some common areas to review in your offer letter:
| Area | Important Details |
|---|---|
| Salary | Base pay, frequency of payments (e.g., monthly, bi-weekly) |
| Benefits | Health insurance, retirement plan, paid time off, etc. |
| Job Title/Responsibilities | Job title and a brief overview of your main duties |
| Start Date | The official date you begin employment |
| Other Perks | Signing bonus, stock options, remote work details, etc. |
Requesting a Salary Adjustment
Subject: Offer Letter – [Your Name] – Salary Clarification
Dear [Hiring Manager Name],
Thank you so much for offering me the position of [Job Title] at [Company Name]. I’m really excited about the opportunity and the prospect of joining your team.
I’ve reviewed the offer letter, and I’m very pleased with everything except the proposed salary. During our discussions, we had agreed upon a salary of $[Agreed Salary]. The offer letter states a salary of $[Offered Salary].
Could we please revisit this aspect of the offer? I’m eager to accept the position, and adjusting the salary to match our initial agreement would be greatly appreciated.
Thank you again for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Addressing Incorrect Benefit Information
Subject: Offer Letter – [Your Name] – Benefits Clarification
Dear [Hiring Manager Name],
Thank you again for the offer to join [Company Name] as a [Job Title]. I’m very enthusiastic about the role.
I’ve reviewed the offer letter and have a quick question regarding the benefits package. The offer letter states [Benefit details as stated in the letter], while during our interview, we discussed [Correct/Agreed Benefit details]. Specifically, I wanted to confirm [Specific Benefit, e.g., the details of the health insurance plan/the amount of paid time off].
Could you please clarify this? I would appreciate it if the offer letter could be revised to reflect the correct information.
Thank you for your time and assistance. I look forward to your response.
Best regards,
[Your Name]
Changing the Start Date
Subject: Offer Letter – [Your Name] – Start Date Adjustment
Dear [Hiring Manager Name],
Thank you very much for offering me the position of [Job Title]. I am thrilled about the opportunity at [Company Name].
I’ve received the offer letter, and I’m eager to accept. However, the start date listed is [Original Start Date]. Due to prior commitments, I would be available to start on [Proposed Start Date].
Would it be possible to adjust the start date in the offer letter to [Proposed Start Date]? I am available to discuss this further if needed.
Thank you for your understanding and flexibility. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Clarifying Job Responsibilities
Subject: Offer Letter – [Your Name] – Job Responsibilities Clarification
Dear [Hiring Manager Name],
Thank you again for the offer to join [Company Name] as a [Job Title]. I’m very enthusiastic about the role.
I’ve reviewed the offer letter, and I have a minor clarification regarding the job responsibilities outlined. The responsibilities listed include [Mention specific responsibilities]. During our discussions, we also covered [Additional responsibilities or a slight adjustment].
Could we please add/adjust the job description to reflect the complete responsibilities? I want to be sure I have a clear understanding.
Thank you for your time and assistance. I look forward to your response.
Best regards,
[Your Name]
Adding Missing Perks (e.g., Signing Bonus)
Subject: Offer Letter – [Your Name] – Regarding Signing Bonus
Dear [Hiring Manager Name],
Thank you for offering me the [Job Title] position at [Company Name]. I am very excited about the prospect of joining your team.
I’ve reviewed the offer letter, and I wanted to follow up on our conversation regarding a signing bonus. During the interview process, we agreed on a signing bonus of $[Bonus Amount], which isn’t mentioned in the offer letter.
Could we please include the signing bonus in a revised offer letter? I am eager to accept the offer once we clarify this detail.
Thank you for your time and attention to this matter. I look forward to your response.
Best regards,
[Your Name]
Requesting Clarification on Equity or Stock Options
Subject: Offer Letter – [Your Name] – Regarding Stock Options/Equity
Dear [Hiring Manager Name],
Thank you for the offer to join [Company Name] as a [Job Title]. I’m very excited about the opportunity.
I’ve received the offer letter and had a question regarding the equity or stock options, as discussed during our interview. The letter does not contain the agreed information. [Mention what the letter states, e.g., ‘I did not see any mention of stock options/ the details regarding the equity stake’].
Could you please clarify the details of the equity or stock options that were discussed? I would appreciate it if this could be included in a revised offer letter. It will help me fully understand the long-term compensation.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
In conclusion, requesting a revised offer letter is a normal part of the hiring process. It shows you’re detail-oriented and committed to understanding the terms of your employment. By using these templates and being clear and respectful in your communication, you can confidently address any concerns and ensure that your offer letter accurately reflects your agreement with the company. Remember to always keep a copy of your emails and letters for your records. Good luck with your job search and future career!