Getting a new employee onboard is a big deal! One of the crucial steps is making sure their arrival goes smoothly. This often involves communication, and one of the most helpful emails you can send is the one Asking An Eta On Persons Arrival Email. This email serves as a friendly nudge to get an estimated time of arrival, ensuring everything is ready for the new team member’s first day.
Why Asking for an ETA is Important
Asking for the employee’s estimated time of arrival might seem like a small thing, but it’s super important for a bunch of reasons. It’s all about making the new hire feel welcomed and valued. This simple email helps to ensure a smooth first day, sets a positive tone, and helps everyone involved.
Here’s why it matters:
- It allows for proper planning. Knowing the ETA helps the HR team and the hiring manager to schedule important meetings, prepare the workspace, and make sure necessary resources are available.
- It helps in the on-boarding process. This information is vital to provide a seamless on-boarding experience.
- It shows you care. Sending an email Asking An Eta On Persons Arrival Email demonstrates your commitment to their well-being and their first day at the job.
- It allows you to communicate travel arrangements. For those coming from far away, you will know when to pick them from the airport, or where to reserve a hotel.
Here are some key aspects to consider when asking for the ETA:
- Be polite and friendly.
- Keep it brief and to the point.
- Provide a clear deadline.
- Set expectations about the response time.
- Offer assistance (travel, direction, etc.)
- Confirm the interview date.
| Benefit | Explanation |
|---|---|
| Preparation | Ensures everything is ready for their arrival. |
| Coordination | Facilitates meetings and schedules. |
| Welcoming | Creates a positive first impression. |
Email Example: Initial ETA Request
Subject: Welcome to [Company Name]! Confirming Your Arrival
Hi [New Employee Name],
We’re all so excited to welcome you to the team on [Start Date]! To help us prepare for your arrival and ensure a smooth first day, could you please let us know your estimated time of arrival (ETA) to the office?
Please provide your ETA by [Date/Time].
If you have any questions before then, please don’t hesitate to ask!
Best regards,
[Your Name]
[Your Title]
[Company Name]
Email Example: ETA Request Including Travel Details
Subject: Your Arrival at [Company Name] – Welcome!
Dear [New Employee Name],
Welcome aboard! We are really looking forward to your first day on [Start Date]. To ensure we can welcome you properly, could you please share your ETA, including your method of transport (e.g., flight details, if applicable) and any relevant arrival information?
Also, if you’re arriving by air, please let us know your flight number and time of arrival. We would like to organize a pick-up or any other assistance you might require.
Please respond by [Date/Time] so that we can have everything ready for you.
Best regards,
[Your Name]
[Your Title]
[Company Name]
Email Example: Reminder for ETA (If No Response)
Subject: Gentle Reminder: Your Arrival at [Company Name]
Hi [New Employee Name],
Just a friendly reminder about your arrival on [Start Date]! We sent an email on [Date of previous email] asking for your estimated time of arrival (ETA) so we can prepare for your first day.
If you could provide your ETA by [New Date/Time], it would be greatly appreciated. If you have already provided your ETA, please disregard this email.
We’re excited to have you join us!
Best,
[Your Name]
[Your Title]
[Company Name]
Email Example: ETA Confirmation and Welcome Pack Info
Subject: Welcome! ETA Confirmed and First Day Info
Hi [New Employee Name],
Thank you for confirming your ETA. We’re looking forward to your arrival on [Start Date] at [ETA].
We have arranged the following for you:
- Your workspace is set up.
- Your welcome pack is ready.
- Your on-boarding schedule is ready.
Please come to [Location] to start your first day. If you have any trouble finding it, don’t hesitate to call [Phone Number].
Welcome again!
Best,
[Your Name]
[Your Title]
[Company Name]
Email Example: Contact Person’s Introduction, and ETA Request
Subject: Welcome to [Company Name]! Your First Day
Hi [New Employee Name],
My name is [Your Name], and I’m the [Your Title] here at [Company Name]. I’m so excited to welcome you to the team on [Start Date]!
To prepare for your arrival, could you please let me know your estimated time of arrival (ETA)? Also, please confirm if you’re going to arrive in person or remotely, and include any arrival instructions.
I’ll be your main point of contact for any questions you might have before your first day. Feel free to reach out!
We’re really looking forward to meeting you. See you soon!
Best regards,
[Your Name]
[Your Title]
[Company Name]
Email Example: Contingency Planning (If Delay is Expected)
Subject: Important: Your Arrival at [Company Name] – Information
Hi [New Employee Name],
We hope you’re excited to start with us on [Start Date]! Regarding your arrival time, we understand that delays can sometimes occur, such as due to the traffic or changes in the transport schedule.
Should there be any change in your ETA, or if you think you will be late, please reach out to me immediately at [Phone Number] or via email at [Email address]. This allows us to adjust our schedule for you.
We are looking forward to see you!
Best regards,
[Your Name]
[Your Title]
[Company Name]
Letter Example: Formal ETA Request (For Remote Roles)
[Your Company Letterhead]
[Date]
[New Employee Name]
[New Employee Address]
Dear [New Employee Name],
We are delighted to formally welcome you to the team at [Company Name]! Your official start date is scheduled for [Start Date].
To assist with our initial onboarding process, we kindly request you provide us with your estimated time of arrival (ETA) on [Start Date]. Please provide this information by [Date/Time]. If your role is remote and the ETA is not relevant, please disregard this point.
We are excited to have you. If you have any questions, please do not hesitate to contact us.
Sincerely,
[Your Name]
[Your Title]
[Company Name]
In conclusion, knowing the ETA is not just about being organized; it’s a statement that says, “We’re ready for you!” By sending an email to ask for an ETA, you set the stage for a welcoming and efficient onboarding experience.